Daylight Saving Time in the U.S. and Canada has been extended by three weeks in the spring and one week in the fall. This will affect some messages sent out by GroupWise or any other collaboration email system. Appointments and other scheduled events sent out before workstations received the updated DST time zone changes may be off by one hour during the period from March 11-31 and also from October 28 to November 4.

We want to make you aware of the need to check your own calendar for appointment accuracy. There is also one change required to reset your Scheduled Work Start and End times in GroupWise.

We recommend you include the intended time of day for your appointments during this period in the subject line of each appointment you send out. This way you and your co-workers will know what time the meeting is intended to be held.

Below are some steps that might assist you with making any necessary adjustments in GroupWise.

1. Reset the Work Schedule Start and End time
The current work schedule time Start and End times are displayed next to the “Work Schedule” group box title on the Tools - Options - Date and Time dialog. Even if the Work Schedule Start and End times are displayed correctly, perform the following steps to ensure that the correct Start and End times are adjusted for the revised DST time zone changes.

1. In the GroupWise client Choose Tools | Options | Date and Time...
2. Change the Work Schedule - Start time and End time values to something different
3. Click OK
4. Choose Date and Time... again
5. Set the Start time and End time values back to the original or desired values
6. Click OK
7. Click Close

2. Verify and Adjusting Scheduled Events between Mar 11 and Mar 31, 2007
Users that have already created appointments in these time periods, or that do so before the workstation's time zones are updated will need to adjust those scheduled events occuring in this period. After a workstation is updated users should check all scheduled events, appointments, meetings, etc. between Mar 11 and Mar 31, 2007 adjust or resend them if necessary. Specifc steps for different type of scheduled events are listed below.

Adjusting Posted Appointments:
1. Drag and drop the appointment to the new time
or
2. Open the appointment, modify the time, then click Post

Adjusting Sent Appointments:
Note: Resends of recurring appointments must be done on each instance of the recurring appointment. Drag and drops of recurring appointments can be done on the first instance of the appointment to change all instances of the recurring appointment.

1. Drag and drop the appointment to the new time. When prompted to edit, choose no. The old appointment is retracted and the new one re-sent.
or
2. Select the appointment. Choose the Resend menu option. Modify the time (and other changes if desired) then click Send. Choose Yes to retract.

Adjusting Posted All-Day Events:
1. Drag/Drop the all-day event onto the same day.
or
2. Open the item, click the all-day event check box, then click Post

Adjusting Sent All-Day Events:
1. Select the all-day event. Choose the Resend menu option. Click the all-day event check box, then click Send. Choose Yes to retract.

Adjusting Received Appointments or All-Day Events:
1. Contact the event organizer and ask them to adjust and resend the item.

3. Verify and Adjusting Scheduled Events between Oct 28 and Nov 4, 2007
Use the steps detailed above as needed for any scheduled event in this time period.

For any questions concerning this email or other daylight savings time questions/issues, please contact your local computer/network technical support staff or the DHMH HelpDesk at 410-767-6534.